Definition of Done
Ship with the same done criteria on every story — reviewed, tested, and documented — without turning each item into a subtask.
Checklist for Jira · Jira Cloud · Runs on Atlassian
Checklist for Jira, built for repeatable work
Add multiple checklists to a Jira work item. Reuse templates, automate workflow steps, track progress, and ask a Rovo AI agent — without turning every lightweight step into a subtask.
- Runs on Atlassian
- Works with Jira Cloud
- Free for teams of up to 10 users
- 30-day trial
- Partner supported
See Checklist for Jira
A short walkthrough of checklists on a Jira work item, templates, and progress.
Checklists belong on the work item
Pick the tool that helps your team iterate faster and stay clear.
Extract your checklist from the description
Jira is built for work items. Give Definition of Done, QA steps, and similar lists a home on the issue: pull them out of the description onto a real checklist so progress stays visible. Checklist items are your subtasks — assignee, due date, and status — without extra issues, so the work stays faster and easier to use.
A native-feeling checklist that survives the sprint
Checklist for Jira lives on the issue and tracks progress in the open. Reusable templates, automation, an audit log, and a Rovo AI agent give you more than subtasks — without spinning up extra work items.
Tasks teams give to checklists
The same product, multiple outcomes — from Definition of Done to financial audits.
Acceptance Criteria
Keep reporter-agreed checks next to the work, with owners and dates, so “done” means the same thing to engineering and the business.
QA and testing
Give testers a repeatable pass on every bug and feature, with statuses for blocked vs complete instead of a comment thread.
Release and deployment runbooks
Run the same production checklist every time: staging sign-off, rollout steps, and rollback, with progress visible on the board.
Onboarding and access reviews
Standardize new-hire and access-review steps with protected templates so people tick the list instead of rewriting it.
Financial audits and compliance
Run audit and compliance checklists on the work item with an enterprise audit log and built-in protection so completed steps cannot be quietly altered.
Everything you need to run repeatable work
Organize the list, standardize it with templates, enforce it in the workflow, track it in JQL, and ask Rovo when you are stuck.
Organize work without the subtask tax
Put every lightweight step on the work item itself — multiple checklists, real statuses, and formatting people already know.
- Multiple checklists per Jira work item
- Item statuses such as Open, In Progress, Blocked, and Done
- Drag-and-drop reorder
- Headers, bold, italic, code, dates, @mentions, issue keys, URLs, and emails
- Real-time collaboration as the team ticks items off
Standardize the work you repeat every sprint
Author a template once. Apply it by hand, on issue create, on a status change, or from Jira Automation.
- Project templates and site-wide global templates
- Add from template on any issue
- Auto-add on issue creation and on status change
- Jira Automation actions: apply template, complete all, reset all
- Optional template descriptions so people and Rovo know when to use them
Enforce quality before you hit Done
Block a transition until the checklist is complete, reset it on a workflow step, or lock a protected template so the steps cannot drift.
- Completion validator, optionally scoped to a template or checklist name
- Workflow post functions, including reset-all on transition
- Protected templates: tick and change status, but do not edit the structure
See progress on the issue, the board, and in JQL
Progress is on the work item, on boards, and in the filters you already run. Automate status updates with AI so the team already knows what is done.
- In-issue progress bar and completion count
- Checklist progress on Kanban and boards
- JQL on progress fields for reports and dashboards
- Automate status updates with AI
Ask Rovo to write and update the list
The Checklist agent reads the issue, prefers your saved templates, and can reply that the work is done and looking good.
- Create and update checklists from issue context
- Find, apply, create, and update saved templates
- Status updates, including from comments and /ai
- Site or project agent guidance for naming and tone
- Requires Rovo AI to be enabled on the site
Put a real checklist on the next Jira issue
Checklist for Jira increases team productivity and helps eliminate mistakes with a repeatable process and automation. Navy SEALs, military teams, aviation safety experts, and healthcare already use checklists to hold the highest bar — teams often see double-digit productivity gains once that discipline lives on the Jira issue.
Checkboxes, checklists, or subtasks?
Checklist for Jira is your best choice.
| Capability | Description checkboxes |  Checklist for Jira | Jira subtasks |
|---|---|---|---|
| Reusable templates | No | Project and global templates | Issue templates only |
| Multiple lists on one work item | No | Yes | Yes, as separate issues |
| Progress tracking | Manual | Bar, count, boards, JQL | Via each subtask |
| Item statuses | Checked or not | Open, In Progress, Blocked, Done, and more | Full issue workflow |
| Workflow validation | No | Block Done until complete | Per-issue workflow |
| Automation | No | Create, status change, Jira Automation | Jira Automation on issues |
| Reporting | No | Progress fields, boards, dashboards | Standard issue reports |
| Dedicated owner, estimate, and workflow | No | Mentions and dates, not a full issue | Yes, as a separate issue |
Checklist for Jira is the easier way to run the jobs on this page: structured lists on the work item, with templates, automation, and progress. Description checkboxes get lost. Subtasks add extra issues to create and manage.
How it works
Install, apply, then automate. Your team benefits from the power of checklists right after installation — structured steps on the work item, reusable templates, and progress you can see without spinning up extra issues.
- 1
Install from the Atlassian Marketplace
Add Checklist for Jira to your Jira Cloud site. The Checklist panel shows on the work item.
- 2
Create a checklist or apply a template
Write items on the issue, or drop in a saved Definition of Done, QA, or release template.
- 3
Automate and track progress
Auto-apply templates, require completion before Done, and watch progress on boards and in JQL.
Guides and templates
Practical Jira checklist guides and copyable templates — how checklists work, automation, Rovo, and the lists teams reuse every sprint.
Jira checklists guide
How checklists work in Jira — native options and a dedicated app.
Read the guide
Checklist templates
Copy Definition of Done, QA, release, and more.
Read the guide
Automation guide
Auto-apply templates, require completion, reset on transition.
Read the guide
Rovo AI for checklists
Ask the Checklist agent to apply your team’s standard.
Read the guide
Pricing, security, and support
Start free. Stay on Atlassian. Talk to a person when you want a walkthrough.
Free for up to 10 users
The most competitive pricing on the market.
Small teams start at no cost. Everyone gets a 30-day trial, then bill through Atlassian with the rest of your Cloud apps. No surprises, transparent billing, and no hidden fees — what you see on the Marketplace is what you pay.
Runs on Atlassian Forge
Security is our first priority. We design and operate the app using industry best practices, with controls informed by SOC 2, ISO/IEC 27001, the NIST Cybersecurity Framework, and GDPR principles. Checklist data is stored with Forge-hosted storage in your Atlassian cloud, with tenant isolation, encryption, and supported data-residency controls.
Partner-supported, human replies
Email support@rmk-labs.com or book a 30-minute call. We answer product questions, install issues, and rollout planning.
Product FAQ
Straight answers about native Jira checklists, templates, automation, JQL, and Rovo.
Jira lets you put checkboxes in a description or create subtasks. Description checkboxes are easy to lose and cannot be templated, validated, or reported. Subtasks are extra issues to create and manage. It is much easier to manage the use cases we cover — Definition of Done, acceptance criteria, QA, release runbooks, onboarding, and financial audits — with Checklist for Jira: structured lists on the work item, with templates, automation, and progress.
Yes for teams of up to 10 users. Everyone gets a 30-day trial, then billing through Atlassian. See the Marketplace pricing tab for the current Cloud tiers.
Yes. Project administrators manage project templates; Jira administrators manage global templates. Anyone who can edit checklists on an issue can apply them from Add → Add from template.
Yes. Each template can add itself when an issue is created or when it transitions to a chosen status. You can also apply a template, complete all items, or reset all items with Jira Automation.
Yes. A workflow validator can block a transition until checklist items are complete, optionally scoped to a template or checklist name. Post functions can reset items on a transition.
Yes. Progress is visible on the issue and on boards, and progress fields can be used in JQL for filters, reports, and dashboards.
When Rovo AI is enabled, the Checklist agent can create and update checklists from the issue, find and apply your saved templates, and draft status updates for comments. Admins can add site or project guidance for naming and tone. The agent prefers team templates over inventing a new QA or release list.
Yes. Checklist for Jira is a Jira Cloud app, Runs on Atlassian, and is partner supported. It is not a Data Center or Server app.
Ready to replace buried checkboxes?
Try it free on the Atlassian Marketplace. Or book a 30-minute call and we will walk through templates, validators, and Rovo on your site.